Why bother with complicated, expensive in-house systems when today’s hosted solutions are so affordable, easy to use, cost-effective, flexible, professional, safe, secure and efficient? Here’s the detail behind a collection of essential hosted solutions.
You don’t want to lose so much as a tiny fraction of the business critical data you store on a regular basis. That way disaster lies. But backing everything up the traditional way, using old-school external hard drives and tapes – takes time and focus. Worse still, your backup hardware can be corrupted through human error, fires, floods and theft.
You need hosted backup, where your data is kept safe in the cloud, off-site, protected in high-security data centres. Whether you want to back up multiple servers, PCs or Macs, you know for sure every bit of data, every system and every application can be securely recovered. Anything less leaves you vulnerable.
What is a hosted desktop? It’s a simple way to access important files, data and applications wherever you are, from almost any internet connected machine, through a beautifully simple browser based login.
So what? So it means you can work almost anywhere, at any time, with instant access to everything you have on the machine at your desk. You reduce your IT costs too, making significant savings on buying and maintaining your own internal infrastructure. When your people have access to everything they need on the move, they can concentrate on doing business. There’s little or no capital outlay. Every scrap of data and every application is hosted in secure UK data centres, and backup protocols are second to none, including failover and security.
Hosted Email and Web Filtering
Hosted email and web filtering services use their on email servers, providing a premium service. The email provider manages everything, which means you don’t have to. And you can access your messages from more or less anywhere using either webmail, a smartphone or an email client. Best of all, hosted email means you don’t have any in-house email servers to maintain and manage.
A web filtering tool screens every incoming website page, checking the content against a set of rules you create yourself based on your business’ needs. It analyses online traffic to find elements you don’t necessary want inside your internal network to protect business security, avoid getting into legal trouble through inappropriate content and discourage people from wasting time online when they should be working.
Hosted Exchange is where a supplier makes a Microsoft e-mail box and space available on a server, where clients like you host their data. The hosted exchange provider manages the data for you, which means you don’t need to, saving time and hassle. The best services operate your email server so you don’t have to. Their infrastructure and systems mean they provide rich email, mobility, collaboration and messaging services, all under one roof, all secure and safe.
A hosted server is simply a server off premises, where you lease an entire server not shared with anyone else or pay for a share of a hosted server along with other businesses. Hosted server environments are perfect when you need the full range of security, safety, infrastructure and resources but you don’t want to maintain it all yourself. When you choose a dedicated hosted server, your data is ringfenced and impregnable. And you can choose to either manage your own environment or find an expert to manage your private cloud for you.
Hosted SharePoint can be as simple as cloud-based document storage and collaboration. But it can also provide entry-grade collaboration and revision control. When you combine it with a hosted exchange service, it’s remarkable easy to build a fully collaborative, wholly scalable productivity environment.
SharePoint documents can be checked out, edited then checked back in. And because every document has its own comments section, your team can communicate at document level. You access everything via an ordinary web browser, but the clever integration of SharePoint actually inside Microsoft Office applications means you can work on documents just as easily as you do on your regular desktop machine.
You can search documents, search revisions and store standard templates in the cloud, and they’re accessible online and offline.